If your business is global, then your Learning Management System is one of the best tools to leverage when it comes guiding your company forward. E-learning for every staff member not only brings teams together and focuses them on your business goals, but it can also take the heavy-lifting out of creating courses, teaching employees and assessing the results. Here’s our ultimate guide for optimising your Global E-learning processes to help you effectively delegate and get the most from your training software.
Any Course In Any Language – Instantly!
Worldwide network with multi-lingual learning needs? No problem. You can quickly deploy vital learning modules in any language thanks to powerful auto-translate tools built into your LMS. Ordinarily, training courses might need writing, translating and re-writing to get essential information across, which can lead to extra work for already-busy staff, or critical training ending up on the back burner. With an LMS, you can develop E-training from say, head office in one language, and send it out to another region in a different language at the click of a button. Plus, a translating tool can help you improve the quality of your training too. If one branch in your organisation develops an excellent E-learning experience that employees there are engaging with, you can speedily roll it out in multiple languages across your operation worldwide.
Assign E-Learning Administration Responsibilities Wisely
Every one of your employees has a talent or a particular skill that you value, right? That’s why you hired them! When you’re looking to delegate your E-learning processes across a global network, make the most of the variety of ability available to you by adding multiple admins across your LMS. Match and assign them to different learner groups or the areas of business where you think they’ll make a positive impact. This is a great way to build confidence, as well as strengthen weak knowledge areas, and additionally has the effect of ensuring plenty of different people are responsible for different things. For example, you wouldn’t necessarily expect a chef to lead a tax accountant training scheme, and forcing them to do it might be stressful for them or counterproductive when it comes to results. The situation might be even worse if you ask only a small handful of staff to oversee lots of different business course areas. Make sure admins aren’t overburdened and check that those monitoring E-learning experiences are assigned where their skills fit. This way, you should have online training working like clockwork in no time without having to micro-manage when your attention could be used more productively elsewhere.
Keep Tabs On Progress Remotely
You will want to keep a handle on how everything is working overall, however. A great LMS will have robust reporting tools, allowing you to instantly view company-wide data on the E-learning progress made by your staff – wherever they might be. Approach it right, and make full use of features intended to take the legwork out of assessing where every arm of your company stands. Online training software can let you and your managers overlook company learning from a dashboard, tracking trends and general metrics. At the same time, other administrators can report location-specific data by exporting their regional reports. Your LMS will organise and store this info as you go, meaning you can build a history, a custom database of where you started and how it’s all going as your company moves towards its goals. A Learning Management System can help you track progress and results in just one area of your company or as a whole ecosystem, allowing you to troubleshoot before it’s too late, or create a strategy to capitalise on current successes. As the old saying goes: ‘Knowledge is King’, and using your LMS, you can drill down into as much detail as you need without coordinating Zoom meetings across different time zones or wading through unfamiliar filing systems to access it.
Empower Your Staff To Create Courses
The training your employees need to support them in their jobs or work toward promotion are likely to be pretty specific to your business. Perhaps you’re operating in a niche industry, or the scale of your international business means you have many areas to cover when it comes to module topics. A good LMS will offer an easy to use, people-orientated interface, which means that you can empower your trainers, admins or HR folks to build courses without the need for head management to wade in and create absolutely everything every time. Encouraging staff to engage with E-learning in this area will help them see the value in their roles in terms of sharing their expertise, and simultaneously lift the burden of course creation that might have ordinarily have fallen to a small number of individuals. You’ll probably find as more staff become involved, that the people who do specific tasks daily have developed efficient ways to perform them. That knowledge is going to be far more useful to learners or new hires than getting slightly ‘off’ information from staff who don’t work in that area on the regular.
Manage Rights And Permissions
Let’s stay on the topic of course creation by staff members for a moment. It is worth keeping an eye on the software roles and privileges you assign to your E-learning administrators if you want to delegate well. You may decide that total access might be too much responsibility and could lead to training going awry. Ascertain the correct balance of access and rights from the get-go, and it should ensure things run smoothly. While you’re looking to delegate E-learning mechanisms across your firm, you should still be able to control procedure when you need to. It’s ultimately your responsibility to understand how your LMS works and to place the right folks as gatekeepers to manage daily training admin.
Make Use Of Automation Tools
Next, let’s talk a little about the functionality of your LMS and the built-in tools you have at your disposal for global E-learning. The easiest of these to get to grips with quickly and the ones that will help you with re-occurring tasks are automation tools. These can be swiftly implemented to free up your administrators time and remove repetitive work, while simultaneously ensuring that the fundamental elements of your training scheme happen, rather than get forgotten under a pile of other things. Plus, if your company makes the most of automation within online training, there’s more time for your staff to work on developing creative solutions in other areas of your business. Perhaps this might involve developing important courses for new branches, or training modules for serving a new kind of customer. There’s no need for repetitive tasks to be completed manually when your firm’s talent can be engaged in planning for the future. Take some time to discover what your LMS can automate and set the ball rolling.
Stay On Track – Let Your LMS Guide You To Success
The key to getting the most out of your Learning Management System is to recognise that you need to be working with it, not against it. The clue is kind of in the name; it’s system you implement and can manage, which means you can work from a strategic plan, and resist the temptation to wing things! If you use your LMS to build a great e-learning program, you can also use it to stick to this plan and get your whole company on board as you work through it. You can take advantage of your LMS by using it to set up waypoints, targets to work toward, and goals to achieve. This year, the Coronavirus pandemic has shaken up the way employees have to work with each other, so one example might be getting your whole company comfortable with new health and safety regulations. If you operate in multiple countries with differing requirements, you can create and tailor the right courses for the correct branches, roll all these out simultaneously and monitor global course engagement to train every individual within a specified timeframe. You’ll be able to see all the data from your LMS dashboard and have the option to troubleshoot if you see a particular branch or office struggling. Ultimately, in this scenario, your Learning Management System can steer you on a straight path toward your whole business being Covid-19 compliant to a deadline.
Create Consistency Around Reporting
As with anything, if you want to make a success out of it, consistency is paramount. If you’re running a business that has multiple locations or deals with several business areas, you’ll already know that consistency in the way you do things is uber-important. Monitoring your E-learning is no different, so thankfully, most Learning Management Systems come with a whole host of ways to help you stay in the loop. Perhaps the most obvious of these are often overlooked: software notifications and email roundups. Use these, and you’ll end up with a far higher degree of consistency around reporting. With a system for regular information harvesting, it’s more likely you’ll see what the data is telling you because digesting company wide-information is so much easier when it’s delivered automatically in a format that isn’t constantly shifting. These easy-to-install tools will not only assist you in parsing through data, they’ll also keep you engaged with the results of your training strategies. Where this leads is the ability to do more of what benefits your business, refining your E-learning in every location and operations avenue without requiring hours of digging, guesswork and paper-chasing!
So, to wrap up, we’ll just say that while your LMS can help your whole company work smarter, its structure also allows you to delegate. Once you’re rolling out courses, keeping the momentum up needn’t involve as much direct interference from head office as you’d think. Just make sure you’re empowering your employees to lead training where they can, keep tabs on things by making use of your LMS’s tools, automate where possible and your online learning programs should flourish.